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Revealed: My End of the Month Money Tracking Ritual (Free Income Tracker + Expenses Tracker Inside)

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In the real world, as in not my parallel Universe where I take over the galaxy in my stretchy pregnant lady pants on top of a pink unicorn, today marks the final workday of January. One month down, eleven more to go.


Today, most companies are looking at their balance sheets + hyperventilating + crunching numbers + paying their employees + panicking… yada yada. You know the drill. Unless, of course, you don’t.


Wait WHAT? You don’t know your numbers?Really? I’m not talking about rough estimates, I’m talking about cold turkey numbers: How much money you made this month; and just as importantly: How much money did you spent?


Let me get my cape. I’ll be right back. This monkey business has got to stop. Time to go pro my friend.


Captain Mayi to the rescue. (If I get a little bossy today, please blame the Hulk Waffles I had for breakfast. They are making me feel fierce.)


Alright, so I hear you get nauseous when you have to talk about money. I get it.


Money Quote


When I thought of writing this post, I got very nervous (picture lots of nail bitting). I’m still in the process of owning my financial strengths + improving my weaknesses + ditching my upper limit scrips. I’m still deciphering how I feel about things like debt + shopping sprees + earning big money + self-worth + hiring an accountant + doing my taxes + paying my bills + everything in between.


To tell you the truth, the whole truth, and nothing but the truth, I still got way more questions marks than conclusions, but I know ONE THING for sure + it’s this: Not thinking about money doesn’t work. It’s a lie. Pretending that this isn’t important is a myth we tell ourselves to avoid confronting our money gremlins.


So today I decided to do something brave (or stupid, depending on how you look at it). I’m gonna show you, exactly, how I deal with my money, every month. My Money Tracking Ritual revealed.


My method is so ridiculously simple, anyone can do it. Including moi, the President of the Math Sucks Club. You don’t need a gold trumpet or an expensive application. You don’t need a NASA certification or to block out your entire weekend to get it done. I’m talking easy + to the point, cuz who has time for the encyclopedic version, right?


So here goes…


This is my End of the Month Money Tracking Ritual:

  • Put on my money party glasses.
  • Grab my Hello Kitty calculator.
  • Download + print my Income Tracker.
  • Download + print my Expenses Tracker.
  • Insert data.
  • Crunch the numbers.


Here’s what it looks like when you put it all together:


Income Tracker Example


Expenses Tracker Example


Set Yourself Up For Success

Here are a few tips + tricks to bulletproof your Money Tracking Ritual:


Know where to look. In terms of gathering my “Income” data, I don’t obsessed myself with looking everyday at my PayPal balance. I would end up in an insane asylum if I did that. Instead, I know where I have to go at the end of the month to grab my numbers – my Etsy dashboard + my admin panels for all my Life is Messy products + my Harvest account for my client commissions + etc. I also have a list of all the fantastic retailers I work with + I contact them to see if they have a check for me + jot down the number. When you know where to look you are not digging numbers like a crazy person the last day of the month.


Data collection is easy when you make it easy. I have a little folder in my inbox called “Expenses”. Every time I pay an affiliate + purchase a plugin + pay my Adobe membership fees + invest in professional photos + hire a copy editor or whatever, I file it there. It’s a habit. At the end of the month, it’s such a breeze just to scan through + plug in the numbers into my Expenses Tracker.


Get yourself in the mood. Do I need a Hello Kitty calculator? Of course not. Does it help make the process less painful? You bet sistah. Do I need to download my cute trackers? No. Does it make me feel like I’m playing Monopoly? Ahem… YEAH! Are the party money glasses really necessary? Maybe not. Do they make me feel like a money goddess? The answer is abso-freaking-lutely. Money can be boring, but only if you make it boring.


Expand your tolerance for abundance, both ways. I joke that I love counting my money. I’m great at receiving money. GREEEAT. The giving it away part, not so much. I’m working on it. I’m one of those people who still dances every time a new order comes in, as if it were my very first sale. Sometimes though, I struggle with being as graceful investing in premium software or professional services. My stomach contracts + I worry, “Can I really afford this?” I’m slowly learning that it is just as important to bless the money than comes in as the money that’s going out into the Universe. The other day, I tried something crazy. As I was getting ready to write a check, I said a little prayer, “Thank you so so much for allowing me to purchase this BEA-U-TI-FUL bamboo floor for Olivia’s nursery.” I instantly felt grateful, instead of stressed. It made all the difference. Try it next time you send money back into the world.


Don’t skip through+ pretend no one noticed. You noticed + you are someONE. It’s like pretending that by not doing the dishes, the pile will magically disappear. Oh no, it will only get bigger. You might turn your face the other way, but sooner or later your pile of dirty dishes it’s gonna come + bite you you know where. You might tell yourself you don’t care. You can try to convince yourself that money isn’t that important, but until you sit down + know what you have you will always ALWAYS feel scared. If you want to attract more money, you can’t do it from a place scarcity + ignorance. Knowing your numbers is one of the most empowering things you will EVER do.


Every quarter, sit down + analyze your data. What is selling like hot tamales? What products are just sitting in the shelves accumulating dust? Where is your bucket leaking? These quarterly analysis help you make smart decisions moving forward, like what projects should get fired + which deserve a bit more spotlight. This is what I call proactively being BOSS, instead of a passive victim of “the economy” or whatever other bullsh*t story we tell ourselves.


Freebies For You

I believe you deserve to live a rich life, so I’ve decided to make my Income Tracker + Expenses Tracker available to you, for FREE!!! If you’re feeling generous + want to return the favor, just share this post with someone who really needs it.


Income Tracker

Download Banner


Expenses Tracker

Download Banner


Let’s Wrap

When you know your numbers:

  • You know your business’s minimum break-even point.
  • You know what you need to charge for profitability.
  • You know how to charge what you’re worth.
  • You know how to expand on what’s working.
  • You know what to stop doing what’s sucking.


I believe money is the seed of money. You want money? Enough that you don’t have to worry about money? Well, you gotta plant the first seed + give it water when it’s thirsty + make sure it’s getting proper sunlight + care for it, if you want to see it bloom. Actually… money is what you make of it. It can become a soggy plant or a gorgeous garden of Eden. It can become your worst nightmare of your BFF. It’s always your choice.


The first step is to KNOW. Know your money. Knowledge is power.


Quote - Pitbul


I hope you take advantage of the cosmic timing, not only the end of the week, but the culmination of the first month of the year, to start fresh.


Deep breaths! I promise you is never as bad as it looks. You might discover that you might actually be able to afford a fancy deep tissue massage weekend, or perhaps a new cookbook (wink wink).



Mayi Carles


Life is Messy Bootcamp 2015 Ad

21 Responses to Revealed: My End of the Month Money Tracking Ritual (Free Income Tracker + Expenses Tracker Inside)

  • OMG I was totally going to spend tomorrow doing this!! Thanks, Mayi!
    Just in time. I was feeling a bit overwhelmed. I should have known you would come to my rescue!

  • Beth says:

    This is awesome, and I’m totally going to do it. The only thing that I’m still hung up on, is the month you made the money vs the month you get paid the money.

    So for example if I sold something on a third party site, but they don’t deposit the money until the first of next month – Does that count as next month’s income or this month’s?

    • Mayi Carles says:

      You call the shots boss. I compute it the month I receive the money. If I don’t have it in my hands or inside my bank account, I don’t count it. Even if I know the invoice will get paid. For example, everyone that pays in installments I compute the first installment the current month + the following months I insert the other payments. Makes sense. Seems logical to me, but you gotta do what works for you!

      • Beth says:

        Thanks so much for the reply. I went ahead and started working on this and it made sense to me to go with money in hand, I’ve already finished for January(unless I make any more sales) and now I know two things. I’m making a profit this month(Yea) and I really need to switch my website to yearly billing to save some money! Thank you!

  • Lisa B says:

    I have spent most of today watching your channel on YouTube to get myself super organised. I went out to my night job, got home and now THIS!!
    This weekend is going to be a very busy one. Thank you SO much ☺☺☺

  • KrisWithaK says:

    It’s on my weekend list of ToDos! I will make mini apple-pie cookies and extra tea…and maybe steal B’s polka dotted calculator 🙂

    I really think that the whole get-yourself-in-the-mood thing works with almost all tough jobs. I tell my writing peeps that their first homework on a project is to make a space they love to write in and make a ritual of it that feeeeeels goooooood to them. It changes it from a dreading-belly-button-dropping awful feeling to a Ooooo-I-get-to-use-my-fave-mug kind of a feeling 🙂

    You are the BEST, my friend!

    Now – I must go edit! Tea is ON and blizzard is getting ready to blow outside. It’s about to get COZY up in here!


  • Katie says:

    Since I was in college and had my first major overdraft fee from the bank, I’ve been paying closer attention to my money. This is a great breakdown, and a great way to stay sane with it! Plus, it helps to write everything down on cute printables!

    Side note: Were there ever winners chosen from the 5 day challenge? I never saw anything posted, and I was curious.

  • Carla says:

    Oh, these printables! They are, as always, so adorable yet functional. I am an accountant by trade, so I actually spend a good time crunching numbers. 🙂 With my personal finances, I balance my checkbook on a daily basis to the penny. Just ask my hubby (then boyfriend) about the one time that I spend almost an hour sitting with my checkbook because I could find 10 cents. Yes, you “heard” it right… 10 cents. But I found them! I’m a little OCD with numbers. And he still married me knowing I’m a little nuts. 🙂

  • Carla Holden says:

    It’s like you read my mind, Mayi!
    I’ve been tracking my finances but started slipping the past couple weeks.
    These sheets and your system will help get me back on track with my dolla dolla bills!!
    Thank you xoxo

  • Monica says:

    Thank you for this! Even though I still don’t receive any real income from my online biz, the expenses tracker will help me keep more organized. Excited about writing down that first income row!!!

  • Hope Easter says:

    Mayi! I love the voice of your blog. It’s always so funny, and fun to come to. I love these income and expense tracker sheets. It’s so simple. Thank you for your time, and effort into these.

  • Michelle says:

    Thank you so much for this post and the free printables. I did my accounting today, but I realized that some numbers fell through the cracks because I haven’t been keeping track along the way. This helps.

  • Silvina says:

    Gracias! nunca más a tiempo… economicamente tenemos un desastre en casa y es verdad, siempre lo viví con miedo. Me daba temor hasta revisar la cuenta del banco pero este año eso es una materia a trabajar y tus planillas van a hacerlo más bonito seguro…

    muchas gracias nuevamente!
    PD: me encantaron los 5 días para descubrir mi SUPER POWER! Muchas gracias por eso también!

  • Emma says:

    Thank you for this… Time to go dig in the cupboard, find my big girl panties… And totally invest in some party money glasses!
    And maybe some bubbles to make it a real party and celebrate that I’m tackling this task!
    I have occasionally popped the expenses into a folder called “to pay” – not very inspiring – and I think I’m going to label it “grateful investments”

    Thank you for inspiring me today!!!
    X e

  • Great post, Mayi!! Thanks for the generous tips and freebies. Love how you make things so transparent! I am inspired to make my dreams come true, abundance for everyone! xoxo, Jen

  • Great Post!

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