6 Tips To Optimize Your Planner

Today is the day I’ve been waiting for since, like, FOREVER. Today is the day we FINALLY leave to Italy.

I had a huuuuge project to turn in though. For a moment there, I really thought I wasn’t gonna make it. Instead of panicking, I relied on my planning ninja moves to carry me though.

Yesterday I kept debating, “Should I wait until Olivia goes to sleep to finish or should I push through the urge to do everything else but the work I need to do and get this over with right now?”. I armed wrestled my procrastination devils + ended up opting for the later.

At 4:31pm I turned E-VERY-THING in. Uploaded every single file to Google Drive for my client.

At 4:54pm the power died. Like POW! Dead. For real. Nothing. No light. No internet. No computer. Duh! You got it. No power. Until (wait for it)… the NEXT DAY at 5:30am. Talk about a close call, right? It could have been the worst day of my life, but instead, thanks to pacing myself + befriending my planner I showed mess who’s the boss.

Mess 0. Mayi 100.


Today, I felt it was super relevant + extra timely to share with you (before I board my plane to Rome) my six tips to optimize your planner. I want to show you that you don’t have to be a slave to your planner to get things done + remember important dates/birthdays/anniversaries/events + arrive at your appointments (or the airport for that matter) on time.

This video is for you if your planner makes you feel like you’re stuck in a correctional facility… so much so that you give up + wing it most of the time.

Is that you?

Follow my lead.

Let’s recap!

Here’s how to turn your planner into an efficient organization weapon. Ka-Pow!

  • Make it a habit.
  • Make it pretty.
  • Make it interactive.
  • Make it personal.
  • Make it THE place.
  • Make a secret key.

So there you have it my best tips for rocking your planner.

Try implementing these strategies individually to see what works for you. Remember that having a functional planner is all about finding out what works for you. I’m not here to tell you how to plan, but I do hope that I’ve given you some ideas on how to start or move forward.

Thanks so much for watching + sharing this with your besties.

PS: I’m taking a few days off to truly enjoy every second of our family trip to the Old World, so I’ll see you back in a couple of weeks. In the meantime, you are cordially invited to follow my daily adventures over on Instagram + Facebook.



  1. My problem is having too many planners (digital and physical). Why do they sell them Jan-Dec AND July-July….and why do they all have to be so cute? I’m overwhelmed before I even start planning, lol!
    For 2017 I’m trying out a larger planner. More room to write all the things that need to get done. Plus is is clean and ready for my decorations….another new thing I’m going to try.

    1. Tell me about it Katie. I make planners for a living + THAT doesnt’ even stop ME from buying other agendas + notepads + organizational stationary. I’m addicted. I love it.

      What’s different for me now (and the reason I’m more sane too), is that I have ONE trusted calendar system. In my case it’s my Life is Messy Planners binder. That’s were I keep everything – appointments + events + deadlines + to-dos. Everything else I use to scribble + doodle + brainstorm, but when it’s OFFICIALLY a THING I write it down in the ONE place I trust. Those that make sense? In other words? If you love planners, allow yourself to use all the cute agendas + stuff you have, but always ALWAYS have ONE, AND ONLY ONE PLACE where everything gets escalated to. One place to look. One place to trust. One place to have it all safe + sound. Know what I mean?

      Hope it helps.

  2. Mayi, I always LOVE your videos! Just a bit of feedback: Have you thought about using a wireless microphone? I think it would make your videos much more fun, because we’d be able to hear you more clearly and you wouldn’t have to work as hard to make your voice travel to the camera. Just thought I’d put it out there! Keep up the amazing work!
    PS: I’m applying these planners tips TODAY!

    1. Thank you so much for your feedback Sandra. I HAVE used a wireless mic in the past but because of the pitch of my voice, which is more like the Alvin and the Chipmunks than human, it picks up a funny cartoonish peeeb that’s not my favorite.

      My intention with these vlogs is to keep them approachable – filmed in my studio + low key + keeping it dorky, know what I’m saying. Never make them so polished + so profession that they loose that messy edge. Of course I want people to understand what I’m saying, so if this is an issue I better start looking for a speech coach to enunciate better. Or a mic for Chipmunks hahaha.

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